The Xchart for Education Program
Free access for approved educational and training programs
Xchart offers free access for accredited educational institutions and approved training programs using the platform for instruction, simulation, and hands-on provider training.
This includes schools, residency programs, and privately operated workshop or sedation / anesthesia training companies.
The goal is simple: make it easy for faculty, residents, and students to learn the platform in a real training environment without cost being a barrier.
How it works
Start by creating a free account and then creating an organization for your school or training program. When asked what type of organization you are creating, choose Educational institution.
New organizations begin in our setup phase. During setup, you can explore the platform, invite your team, work through the onboarding checklist, and train using test patients.
There is no fixed time limit on setup. While your organization is in this phase, all patients are test patients. If you later click Go Live, those test patients are removed so you start fresh with real patient data.
The onboarding checklist also includes review and acceptance of our standard BAA, which helps answer one of the common approval questions schools and training programs have before getting started.
What approved programs receive
- Full platform access. Approved programs receive access equivalent to our Advanced Anesthesia plan.
- Standard onboarding and training support. We help your team get set up and using Xchart in a consistent, low-friction way.
- Standard security documentation. This includes our completed HECVAT questionnaire, access to policies through our Trust Center, and our SOC 2 report once available.
- Standard agreements. Free educational access includes our standard BAA, standard Terms of Service, and standard HIPAA safeguards.
What is not included
Free educational access is based on our standard platform, agreements, and documentation.
- Custom BAA review, redlining, or negotiation
- Institution-specific contract terms, indemnification changes, or custom guarantees
- Institution-specific security questionnaires beyond the HECVAT
- Formal vendor onboarding committee participation
- Accessibility certifications, VPAT documentation, or additional regulatory attestations beyond our standard materials
- Additional insurance endorsements, SLAs, or expanded compliance commitments
Who this program is for
This program is intended for instructional and training use, and it works best for institutions that can use our standard onboarding, agreements, and security materials.
If your institution needs custom procurement or compliance work beyond that, we may not be able to support it under the free education program.
How to apply
Step 1: Create your free account and organization, and choose Educational institution as the organization type.
Step 2: Complete the onboarding checklist in setup phase, including review of the standard BAA and other setup items.
Step 3: Email us at support@xchart.com with your institution or training program name, a short description of how you plan to use Xchart, and the email address on the account you created.
If your organization fits our education program criteria, we will mark the account as free while it remains in setup phase.
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Our goal is to make anesthesia charting as smooth and automatic as possible.
Xchart is privately owned by its creators and the software is developed "in house" by software veterans in close collaboration with our customers and trusted experts in the field.
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